Posts filed under Event Planning

5 Ways to Make the 2020 Holiday Season a Wonderful Experience

Guest Post by Emma Grace Brown

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The 2020 holiday season is gearing up to look like none other. Between travel restrictions, bans on large gatherings, and fears of our parents and grandparents catching the virus, this year will bring about many changes to the way we celebrate. Here, Trilogy Event Design presents five tips that can help you make the most out of what can only be summed up as a weird year.

1. Host a virtual gathering.

Virtual gatherings are a trending topic — and for a good reason. The coronavirus continues to have the biggest impact on the elderly population. And, considering that these are the ones we typically get into closest contact with around the holidays, many people are rethinking their Thanksgiving and Christmas plans. Instead of gathering around the table, consider hosting a Zoom meeting. Using your smartphone or another connected device, you can share your holidays with friends and family near and far. If your technology isn’t up to the task, now’s a great time to treat yourself to a good deal on a tablet or laptop.

2. Plan a food exchange.

No matter how far apart you and your family members are, you can still share your favorite treats. Get together with your parents, siblings, cousins, and friends and agree to a food exchange. If you have a pie that everyone loves, for example, start baking. Most items — yes, even Christmas cookies — can be shipped safely. UPS notes that it’s best to use plastic wrap and padding to keep freshly baked goods fresh and intact.

Image via Pexels

Image via Pexels

 

3. Create a signature cocktail.

Families that enjoy a drink around the holidays might want to consider designing a special drink as a proverbial nightcap for a very dark year. To come up with your drink, think about flavors that matter to your family. For example, if grandma makes a cranberry-orange chutney, a cran-orange vodka mix might be a fun way to be together apart. Give it a whimsical name, like Apocalypse Punch or 2020 Twister, and then send a care package with all of the ingredients needed to your closest friends and family.

 

4. Stay outside.

When you absolutely can’t stay away from one another, plan your event outside. Circulating air will make it less likely for unknowingly asymptomatic carriers to transmit the virus. To keep everyone warm, consider using a pop-up tent and blocking wind from one side, building a fire pit, or utilizing radiant heat so it stays cozy even in cold conditions. Gathering in person may not be permitted in your area, so do check local regulations before sending out invites.

 

5. Travel safely.

Finally, if you do plan to stray away from home this holiday season, do so responsibly. Keep in mind that travel, even by plane, does not have to be a super-spreader event. Most planes already utilize HEPA filters that remove virtually all bacteria and viruses from the air. Unless you’re traveling in your own personal vehicle, wear a mask. No matter how you choose to get from point A to point B, make sure to keep hand sanitizer within arms reach, use it often, and don’t touch your face. Most importantly, if you have the sniffles, stay home.

 

The above five tips won’t replace a traditional holiday gathering. But, they can help you end your year with a bright and merry memory, which is something we all need right about now. No matter how you choose to celebrate, enjoy your time together (or apart).

Let Trilogy Event Design help you plan your next family or business gathering. Graduation parties, bridal showers, and corporate galas are just a few of the events we can manage. Plus, our wedding design service can help you make your big day just as dreamy as you have always imagined.

Signature Cocktails for Your Next Special Event

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When planning your wedding or special event, don’t skimp on the bar. If the idea of an open bar makes your heart stop beating, take a moment to catch your breath and continue reading.

Open Bar does not mean you have to offer all of the top shelf alcohol brands that your guests would never ask for if they were paying for their own drinks. Open Bar does not even mean you have to offer every type of alcohol… period. What it does mean is that you are paying a flat rate per person and your guests can drink whatever they want from the offerings available.


3 Ways to Save on the Bar

Here are a few quick tips to save a few dollars (per person) on the bar:

  1. Choose a few types of alcohol that you know you and your guests will drink. Nix the others. For example, if your guests love martinis, cosmos, and margaritas, then you don’t need to offer scotch or bourbon.

  2. Create a limited open bar. Offer a few beers, a few wines (maybe red, white, and rose), and 1 or 2 signature cocktails.

  3. Only offer signature cocktails (although not the biggest crowd-pleaser)


Create Awesome Signage

Stationery Design: Penned by Pink

Stationery Design: Penned by Pink

To make sure your guests know about your thoughtfully planned signature cocktails, create signage to place at the bar. Many times, our clients have had their stationery designer create the signs so the font and style match the other printed materials for the day. We usually place these signs at the bar in frames so they are sure to be noticed.

Watermelon Coconut Martini

Photo from Buzz Magazine

Photo from Buzz Magazine

A fun pink cocktail when you're in the mood for something light and fruity that's not a Cosmopolitan! Goes wonderfully with spicy Asian flavors and summertime salads.

Get the recipe here

Green Tea Margarita

Photo from Pinterest

Photo from Pinterest

Salt or no salt? That is the question.

Get the recipe here

Berry Rose Mojito

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A spin on a favorite cocktail. Swap the club soda for a rose and Voila! (Wait… what’s the Spanish word for voila?)

Get the recipe here

I hope this has all been helpful information. Remember:

  1. Save money with a limited open bar.

  2. Create awesome signage for your signature cocktails.

  3. Choose signature cocktails that fit your wedding theme and personal tastes.

We are full of ideas and welcome yours too! Feel free to comment below with questions and suggestions.

Until next time, I leave you with Glitter Wishes & Unicorn Kisses.

Wedding Shower and Bachelorette Party Ideas

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Today, I’m going to talk to the Maids (or Matrons) of Honor. Whether you are the best friend of the bride or the bride’s sister (or an other VIP in her life), you have been charged with the oh so big responsibility of Maid of Honor. And whether you wanted it or not, you HAVE to do a good job. You want to make the wedding experience wonderful and memorable.

There are a couple of duties that are in your job description: facilitating pre-wedding functions, the wedding shower, and the bachelorette party. I’m just going to give you a few ideas for a bachelorette party, a wedding shower and a miscellaneous wedding party event.

The Bachelorette Party

When you are looking for things to do for a bachelorette party, the most important thing to do is ask the bride what kind of party she wants.

Of course, there is a typical bachelorette party…party. You go out with your girls for a fun night of debauchery and dancing. There is nothing wrong with this. It’s fun! However, I am of the mindset that you should do everything in your power to make this wedding season less stressful for the bride. Although, a drunken night of dancing and risque behavior is fun, it is not for everyone.

A great alternative is a Spa Day. Whether you book two hours at Le Reve Rittenhouse Spa or a full day at Body Restoration Spa, I guarantee you will not regret it. A massage, a facial, manicure, hot tubs, mud baths, or the works! There are so many options to indulge yourselves. The first time I went to a spa, I got a massage and then sweated out all the toxins I didn’t know were in my body in the sauna. Then we had the best meal ever. It was wonderful!

Check out no more than 3 spas to see what they offer. Most spas offer great packages for events like this. There might even be champagne and cake (I mean that’s all I would need)! If you don’t see exactly what you want, most places are willing to customize a package for you.

The Wedding Shower

Photo source: weddingforward.com

Photo source: weddingforward.com

All of the wedding showers I’ve gone to have been, forgive me, lame as hell. You can be traditional without being corny! Now, I understand that wedding showers are about the location as much as the actual shower. Make sure you do it at a place where the guests will be comfortable. People need to feel free to be themselves wherever they are. Even the most beautiful party can be ruined by the wrong ambience. Think about having it in a familiar setting… then transform it into something else for the day. Flowers and candles, people! You’d be surprised how much you can change with flowers and candles.

The most important thing to me is the food. However, I know not all people are as food obsessed as me so I will only say a few things about this. I am not a huge fan of gimmicky food. That is not to say I don’t like a good theme! Colors, designs, flavors…these are all great things you can do with food. Get creative! You can have the guests create their own desserts with different frostings and naked cakes, ice cream and all the whipped cream, cookies and fruit. Or… be more reserved and classic with just one beautiful cake.

Make sure there is a photographer! Whether it is great Aunt Thelma’s daughter-in-law or a professional, you want someone documenting this experience. The bride will thank you.

I am a HUGE fan of games. No matter the setting or group of people, games are always appropriate. At least, I think so. Games are a good way to break the ice and get everyone to know one another. I’m always down for a good game of Find the Guest (every guest gets a checklist with a ton of different facts about each other and they have to match the facts to each guest). If some of the wedding party have never met, this is an innocent and fun way of brushing past the awkwardness of being in close quarters with people you don’t know. You can also get to know people really quickly with a round of Who Can Make the Best Cocktail!

Just a Few More Tips

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Being the Maid of Honor is an open-ended commitment. That means you have to be ready for anything. You know the bride very well. You know her personality. You know what to be prepared for. In my previous post, I wrote about starting a Facebook group. That will be so helpful for you to communicate with the other bridesmaids. Also, start a Pinterest board with all of the ideas you have for the parties and other events.

I hope these ideas helped. Maybe it inspired you. Maybe it let you know that you’re going to need to get the rest of the bride squad to help with all of this. Or…Maybe it showed you that you can do it by yourself. If I helped you at all, then I achieved my goal.

If you need any assistance with your pre-wedding event plans, we are here for you. Take a look at our calendar to schedule a free 30-minute call with us.

Until next time…

It's Been a Long Time

… I shouldn’t have left you (without a dope beat to step to LOL). Sorry, I couldn’t help myself. As soon as I started typing the title, the song came to my head.

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Where have we been? What have we been up to?

Well… You know how life happens and you lose touch with people for a little while? That’s exactly what happened. We had weddings and special events to plan and execute. We had bridal shows to produce. We also moved our office to a new location (that was bittersweet… I loved our studio in Hatboro). Trilogy Event Design is now operating from 610 Old York Rd in Jenkintown. We also have the flexibility to meet with our clients and creative partners in other locations, like Center City Philadelphia, NJ, and DE. That’s pretty damn convenient!

Now with the COVID-19 Pandemic looming over us like an eerie demonic spirit, the Trilogy Event Design team is working remotely (safe at home). We are building a stronger business foundation so we can withstand the long-term impact of this worldwide crisis. We are testing out new systems and processes to continue to provide our clients with high-class event management services. We have reengaged our email newsletter. And now we are giving this blog a little jumpstart.

In the midst of all of this, we continue to update our social media pages several times a week. We are spotlighting our community of creative professionals. We are showcasing recent weddings and events. We are providing tips and resources for all who follow us. If you are not already a follower, please do so right now… on Facebook, Instagram, and Twitter.

If you need any assistance with your wedding/special event plans, we are here for you. Take a look at our calendar to schedule a free 30-minute call with us. Our clients have said they feel much less overwhelmed and anxious afterwards.

As always, I leave you with Glitter Wishes & Unicorn Kisses! Stay well.