Posts tagged #rentals

Day of Coordination Tips 4 thru 6

Hi There! We’re back with more day of wedding coordination tips.



Not all Wedding Coordinators decorate and most Decorators don’t coordinate weddings. It is very important to know and communicate what services you need for your wedding day. This will help you make the right hiring decisions and avoid any disappointments on your very special day.

At Trilogy Event Design, we offer both services separately. Check out our service options at


Because the day-of coordinator did not plan your wedding, chances are she doesn't know every detail. It is up to you to make sure you tell her everything about your wedding so there are no surprises.

We asked a few of our colleagues to share their thoughts about this:

"There is no such thing as too much information. Never think to yourself, 'Oh, I'll have a family member handle that the coordinator doesn't need to know'. We are only as good at implementing your plans as you let us be." ~ Sandra Hadley, planning forever events

"Make sure that your family knows that you hired a DOC. You want to be sure that the girlfriends, sorority sisters, and siblings are aware that they are no longer needed to be the Day Of Coordinator anymore. And no, I don't need any of them to be my assistant because I hired my own team for that." ~ Kawania Howerton Wooten, Howerton + Wooten Events

If you told the DJ not to play "Dance With My Father" because you hate your father, then your coordinator needs to know so she can stop the song before Luther sings the first word.

If you insist on having your hair done with your bridesmaids on the morning of your wedding, then your coordinator needs to know the time and location of your appointment so she can realistically judge the timing of later events, such as photographer's arrival.

If you have assigned specific tasks to members of your bridal party, then you should tell your coordinator so she doesn't step on anyone's toes. For example, you have asked your mother and maid of honor to bustle your dress. Unless you tell her, the wedding coordinator may expect this to be one of her duties.

If you forget to buy something that is needed on the wedding day, don't wait until the last minute to tell your coordinator. If she is willing to run out to get it for you, she will have to work it into her timeline.

These are just a few possible scenarios. It is always best to keep your wedding coordinator well-informed.


If you rent chair covers, make sure they fit your chairs. If you get the wrong size, then you will have to order 100 new chairs in just a few hours before the ceremony starts. Can you imagine how this scenario would have played out without a coordinator?

The same goes for anything else you are bringing in to the venue as “extra” decor.

  • Is there enough space for that flower wall?

  • Are your special linens for the sweetheart and cake table going to fit properly?

  • Does the aisle runner need to be cut to size on the day of the wedding?

Come back for more fabulous tips as we continue this Day Of Coordination series. Until then…

Glitter Wishes & Unicorn Kisses!